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A. General. These procedures pertain to all affiliation agreements, memoranda of understanding and agreements establishing relationships. In addition, developing and securing approval of international agreements are also governed by policy and procedures specified in the Faculty-Staff Handbook [FSH] 4230. Pursuant to the FSH 1420 B-1, any agreement which obligates the university to provide services or facilities, expend funds or convey property requires the approval of both the Vice President for Finance and Vice President for Infrastructure.

A-1. Delegation of Authority. The Vice President for Finance may and does delegate authority to approve specific types of agreements. For example, review and approval of research agreements has been delegated to the Grants and Contracts Office (GAC). [ed. 7-16]

B. Board of Regents Approval Is Required. For those agreements which require UI to dedicate funds or facilities, or will obligate UI or the state to dedicate future funding or significant facilities must be approved by the Board of Regents. In some cases, approval may be granted by the Executive Director of the Board.

C. Board of Regents Approval Generally Not Required. Board of Regents approval is generally not required in the following situations:

C-1. Previously Approved Renewals and/or Minor Revisions. The agreement is a substantially-unchanged renewal of a previously approved agreement and the prior agreement contained a provision authorizing renewal.

C-2. Expanded Approved Agreement. The agreement expands a previously approved agreement to apply to an additional academic program.

D. Standard Agreement Form. Drafting agreements in a standardized format ensures that important provisions are included and expedites the approval process. Guidance as to form of affiliation agreements, memoranda of understanding and agreements establishing relationships is as follows: